Part-Time/Freelance Project Manager
Job Description
Project Manager
Project Capture & Delegation: Gather ideas and initiatives from the executive team, prioritize them, and develop project scopes. Assign tasks to appropriate teams, setting clear timelines and expectations.
Executive Support: Assist the executive team with scheduling, calendar management, and coordination to maximize efficiency and ensure alignment on priorities.
Cross-Functional Coordination: Act as the point of contact between the executive team and other departments, ensuring projects are clearly communicated and progress is maintained.
Team Alignment: Work closely with various departments to ensure project goals align with company objectives and deliverables stay on schedule.
Process Development & Improvement: Identify opportunities to streamline processes, creating and implementing tools and workflows to improve collaboration and productivity across projects.
Documentation & Reporting: Maintain organized records of project milestones, timelines, and outcomes, providing regular updates to the executive team and other relevant stakeholders.
Problem Resolution: Proactively identify potential roadblocks, offering solutions to keep projects on track.
Quality Control: Review project outcomes to ensure they meet high standards and reflect the goals and values of the executive team and company.
Experience and Proficiency:
Project Management Experience: Proven ability to manage multiple projects concurrently, setting realistic timelines, assigning tasks, and tracking progress.
Tech-Savvy: Proficient with project management tools (e.g., Asana, Trello, Monday.com) and CRM systems, and comfortable adopting new technology to improve team collaboration.
Attention to Detail: Exceptionally organized with the ability to manage intricate details and keep all projects on course.
Adaptable: Able to adjust to shifting priorities and tackle new challenges in a fast-paced, evolving environment.
Effective Communication: Excellent verbal and written communication skills, capable of ensuring clarity and consistency in
project updates across teams.
Problem-Solving Mindset: Proactive and resourceful, with a knack for resolving challenges quickly and efficiently.
Growth-oriented: Motivated to contribute to a high-growth company, willing to learn, and ready to support an ambitious executive team.
***IMPORTANT
Experience in Project Management: Look for candidates with job titles like Project Manager, Program Manager, or Operations
Coordinator. Candidates with backgrounds in roles where they managed projects, handled cross-departmental coordination, or directly supported executives are likely a good fit.
Executive Support Experience: Candidates who have worked in roles requiring executive support, such as Executive Assistant or Operations Manager, might bring relevant skills in scheduling, coordination, and prioritization for an executive team.
Familiarity with Project Management Tools: Candidates should be skilled in platforms like Asana, Trello, or Monday.com. Experience listed with CRMs (Customer Relationship Management tools) is also valuable.
Strong Communication Skills: Since they’ll need to coordinate across teams, a history of roles involving cross-functional team interaction or client management would be useful
Education and Certifications:
Degree in Business Administration, Management, or Communication.
Certifications: Project Management Professional (PMP), Certified ScrumMaster (CSM) or other Agile certifications, Lean Six Sigma:
