Full-Time - Staff Purchasing Coordinator
Job Description
🔹 Job Description
The Purchasing Coordinator is responsible for sourcing, ordering, and coordinating food and non-food supplies to support daily operations. This role ensures timely procurement, cost control, supplier coordination, and compliance with food safety and quality standards.
Key Responsibilities:
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Source, negotiate, and purchase food ingredients, packaging, and kitchen supplies
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Coordinate with suppliers to ensure timely delivery and accurate order fulfillment
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Monitor inventory levels and generate purchase orders as needed
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Ensure all purchased items meet food safety, quality, and company standards
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Maintain accurate purchasing records, invoices, and supplier documents
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Compare supplier pricing to ensure cost efficiency and budget compliance
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Coordinate with kitchen, warehouse, and operations teams regarding supply needs
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Resolve delivery issues, shortages, or quality concerns with suppliers
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Assist in vendor evaluation and accreditation
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Ensure compliance with company policies, hygiene standards, and regulatory requirements
🔹 Qualifications
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Bachelor’s degree in Business Administration, Supply Chain, Hospitality, or related field (preferred)
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At least 1–3 years of experience in purchasing or procurement, preferably in the food or restaurant industry
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Strong knowledge of food ingredients, suppliers, and kitchen operations
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Familiarity with inventory management and procurement systems
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Good negotiation, communication, and coordination skills
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Detail-oriented with strong documentation and record-keeping abilities
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Ability to work under pressure and meet tight deadlines
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Proficient in MS Excel, email, and basic purchasing software
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Knowledge of food safety standards (HACCP, sanitation, expiry monitoring) is an advantage
