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12 Nov 2025

Full-Time - Staff Admin Specialist (Remote)

Total Shape – Posted by Total Shape –  Indiana

Job Description

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Company: Total Shape
Location: Work From Home (Remote)
Salary: $1,200 – $1,500 USD per month (based on experience)

Job Description

We are seeking a detail-oriented and proactive Admin Specialist to join our growing remote team. The ideal candidate will provide administrative support across various departments, help manage internal documentation, and ensure smooth daily operations.

Responsibilities

  • Manage scheduling, emails, and internal communications 
  • Organize and maintain company files and records 
  • Support HR, finance, and content teams with administrative tasks 
  • Coordinate meetings, prepare reports, and take meeting notes 
  • Ensure task deadlines and project updates are tracked properly 
  • Handle data entry and maintain CRM or project management tools 

Requirements

  • Proven experience as an administrative assistant or similar role 
  • Excellent organizational and time-management skills 
  • Strong written and verbal communication 
  • High attention to detail and accuracy 
  • Proficiency in tools like Google Workspace, Slack, Trello, or Notion 
  • Ability to work independently in a remote environment 

Preferred Qualifications

  • Familiarity with basic bookkeeping or HR procedures 
  • Experience working in a fully remote team 
  • Comfortable handling confidential information 

Benefits

  • Monthly salary: $1,200 – $1,500 USD 
  • 100% remote work with flexible hours 
  • Collaborative and inclusive remote team environment 
  • Opportunities for growth and skill development 
  • Paid time off and performance-based incentives 

 

How to Apply

To apply, please follow these instructions:  
  1. Search on Google for “Total Shape” then go to our Jobs page from the homepage. This is a test to see how well you follow instructions, given that we have hundreds of applicants competing for the position. 
  2. Once you reach the Jobs page, fill out the Google Form there. Upload the CV in PDF format using Google Forms. 
  3. We will contact you if we believe you’re a good fit. But if you get no response within two (2) weeks, feel free to follow up by sending an email to our careers email with the subject line in this format: Position Applied For - Total Shape.
  Due to the large volume of applications we receive, we will only reply to those we deem qualified for the positions applied for.   We will not reply to messages sent to our social media accounts about job applications- all communications from us will only be sent via email.   If you don't receive a message, please feel free to re-apply after 6 months to another opening suitable for you in our company.

Job Categories: Administration. Job Types: Full-Time - Staff. Salaries: above Php100k ($2k) per mo..

Job expires in 5 days.

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